Executive Assistant

We are looking for an Administrative Assistant to support the executive team; primarily the regional Senior Director of Operations for an international lifestyle and hospitality group. The ideal candidate will be proactive, adaptable, and organized, with the ability to liaise with cross-functional teams. Must demonstrate strong written and verbal communication, attention to detail, and be comfortable handling confidential matters with discretion.

JOB RESPONSIBILITIES

• Draft, proofread, and prepare presentations and other key documents
• Act as a liaison with internal/external stakeholders, maintaining strong relationships and handling inquiries in an efficient manner
• Handle sensitive information with discretion and professionalism
• Coordinate meeting arrangements across multiple time zones and markets
• Support project management initiatives by tracking deliverables and deadlines
• Partner with other management and administrators within the HQ Office to ensure appropriate coverage
• Oversee local and international travel logistics, including expense claims and last-minute changes

PROFESSIONAL SKILLS & QUALIFICATIONS

• Proficiency with Microsoft Office Suite (Outlook, Excel, Powerpoint, Word)
• Outstanding organizational and time management skills, with the ability to manage multiple priorities effectively
• Strong critical thinking and problem solving skills
• Prior experience supporting executives or senior management preferred